DOCUMENT

RFP - Shooting Range Lead Recycling 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document is a contract agreement between a city and a services provider. The document outlines various sections and clauses related to payment, access to records, public records, fiscal funding, representations and warranties, as well as subcontractors. In terms of payment, the document specifies that the services provider will be paid either in a lump sum or in installments, depending on the agreement. Payment will be made within 30 days of the city receiving each invoice, provided that the invoice is complete, correct, and undisputed. The city has 14 days to dispute any charges on the invoice, and disputed amounts will be resolved through a dispute resolution mechanism. The services provider is required to submit invoices once per month, covering work performed in the prior month. They are also responsible for promptly paying any amounts due to employees, agents, subcontractors, or anyone else involved in the work, and removing any liens on city property. The document also addresses access to records, stating that the services provider must maintain books, records, and other evidence related to their performance under the agreement. The city has the right to access and inspect these records for the purpose of inspection, audit, and copying. Audits will be conducted in accordance with generally accepted auditing standards. The services provider agrees to disclose information and reports resulting from access to records to any project funding agency, with the opportunity for an audit exit conference and the submission of supporting documentation. There is a section on public records, which states that any document provided to the city is considered a public record open to inspection and copying, except for documents declared confidential by law. The city is not liable for the disclosure of any public record, and the services provider agrees to indemnify and defend the city in the event of a public records request. The document also includes a section on fiscal funding, stating that the city believes it can obtain sufficient funds to make all payments during the term of the agreement. However, if funds are not allocated to continue the function performed by the services provider, the agreement will be terminated when appropriated funds expire. Additionally, the document introduces a new section related to subcontractors. It states that the services provider must require each subcontractor involved in the project or the scope of work to comply with the terms and conditions of the agreement. This ensures that subcontractors are also held accountable for their performance and obligations under the contract. Lastly, there is a section on representations and warranties, where the services provider makes various representations and warranties for the benefit of the city. These include being a duly formed and validly existing entity, having the authority to execute and perform under the agreement, not breaching any instruments or legal requirements, obtaining necessary governmental approvals, being licensed and authorized to do business in the city, having the necessary expertise and resources to perform the scope of work, and being financially solvent. Overall, the document outlines the terms and conditions of the agreement between the city and the services provider, covering payment, access to records, public records, fiscal funding, representations and warranties, as well as the requirement for subcontractors to comply with the agreement.
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