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Document
Evaluation Committee Rules of Conduct
Year Created: 2025
DOCUMENT
ITB - Video Conferencing Equipment 2009
- YEAR CREATED: 2009
- ENTITY TYPE: State
- TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
- Communications
The document is a bid solicitation for a vendor to provide goods and related services to the State of North Carolina. The document includes various sections such as reseller information, vendor utilization of workers outside the U.S., e-procurement requirements, delivery details, warranty information, brand specifications, maintenance requirements, product recall responsibilities, bid award criteria, and the Source Selection Method in accordance with 09 NCAC 06B.0302 Information Technology Procurement.
In the reseller information section, the vendor is required to provide documentation and warranties for third-party items that they have purchased for resale to the agency. The document also requires the vendor to disclose how they intend to utilize resources or workers, and whether any work under the contract will be performed outside the United States. The location of work, corporate structure, and any relocation of the vendor or subcontractors must be disclosed.
The document emphasizes that this is an e-procurement solicitation, and the vendor must register in the NC E-Procurement system within two days after notification of contract award. The vendor must also be current on all e-Procurement fees at the time of bid submission.
Regarding delivery, the successful vendor must complete delivery within thirty consecutive calendar days after receipt of a purchase order to Raleigh, NC. The vendor is required to state their guaranteed delivery date.
The warranty section states that all equipment provided under the contract must be new and of good material and workmanship. The warranty period is a minimum of twelve months from the date the equipment is put into operation. The vendor or service subcontractor must make best efforts to resolve problems in a timely fashion. The vendor must indicate whether they are authorized to repair the equipment during the warranty period and whether they will perform warranty service.
The brand specification section states that the manufacturer's name and product description used in the solicitation are brand/product specific, and no substitutions will be accepted.
The maintenance section requires the vendor to offer at least two additional years of annual maintenance after the initial one-year warranty period expires. The state may choose to receive maintenance services from the approved provider upon payment of applicable fees. Maintenance agreements can be renewed upon written notice by the state, and annual maintenance fees cannot escalate by more than 5% per year. Support must be provided 24x7 with a maximum response time of four hours.
The document also mentions the vendor's responsibility for prompt notification of any product recalls to the contract administrator and purchaser. The bid award will be based on a Best Value Analysis, using the Lowest Price Technically Acceptable Source Selection Method in accordance with 09 NCAC 06B.0302 Information Technology Procurement.