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Document
Evaluation Committee Rules of Conduct
Year Created: 2025
DOCUMENT
ITB - Athletic/Fitness Equipment 2007
- YEAR CREATED: 2007
- ENTITY TYPE: County
- TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
- Education and Training
This document is a set of instructions and general conditions for bidders participating in a contract bidding process with the County of DuPage, Illinois. The document provides guidelines on how to submit bids, including the requirement to include the bidder's name and address on the envelope and a label on the lower left corner. It also mentions that bids sent via express mail should have the bid number and due date mentioned on the envelope. The document emphasizes the need to allow sufficient time for processing through the County's internal mail room system.
The document states that the successful bidder will be required to sign a contract agreement and that any proposed terms and conditions or alternative paperwork must be submitted as exceptions. The notification of the contract award will be sent to the winning vendor via mail or fax, and the award status can be viewed on the website www.DemandStar.com. Response summaries of bids delivered by the bid opening date and time will also be available on the website or by contacting the Bid Coordinator.
The document mentions the possibility of revisions to the invitation to bid (ITB) and the provision of additional data through addendums. Contractors who attend mandatory pre-bid conferences will receive revisions if made after the conference. Contractors are advised to check for addenda at least 48 hours before the bid deadline.
It is stated that all materials used by the contractor must conform to applicable building codes and ordinances. The County of DuPage reserves the right to make changes to the specifications, but any changes must be agreed upon in advance between the County and the successful contractor. Changes exceeding $10,000 or extensions greater than 30 days must comply with the Criminal Code.
The document mentions that the contractor must not commence any billable work before the County's execution of the contract or until all required documents have been submitted. It also highlights the confidentiality of information provided by the County and the return of such information upon request.
The contractor's performance under the contract must be satisfactory to the County, and all equipment, products, components, or parts supplied by the contractor must be Year 2000 Compliant. The contractor is also required to provide a drug-free workplace.
Other provisions mentioned in the document include restrictions on using the County's name or images without written permission, F.O.B. shipping terms, force majeure clauses, holding of bids for a specified period, indemnity obligations of the contractor, and the requirement to comply with insurance coverage. The document also clarifies that nothing in it should be interpreted as prohibiting the County, its officers, agents, or its from complying with any applicable laws or regulations.