DOCUMENT

ITB - Emergency Resource Directory 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document is a Request for Proposal (RFP) issued by the County of Santa Clara for the procurement of an Emergency Resource Directory. The document provides information on the anticipated schedule for the procurement process and the conditions governing the procurement. The document states that hard copies of all completed work products must be submitted to the Contract Monitor in Microsoft format (Word, Excel, Visio, etc.). The anticipated schedule for the procurement includes the issue of the RFP on March 23, 2009, the deadline to submit written questions on March 26, 2009, and the submission of proposals on April 8, 2009. The document also provides contact information for the designated Procurement Officer, Leticia Medina, who is responsible for conducting the procurement. All inquiries or requests regarding the procurement should be submitted to the Procurement Officer in writing. Other important information mentioned in the document includes the requirement for proposals to be sealed and labeled clearly, the prohibition of incurring costs in anticipation of a contract award, and the guarantee that proposal prices will be firm and irrevocable for 180 days after the due date for receipt of proposals. The document also addresses the California Public Records Act (CPRA) and the confidentiality of information gathered during the RFP process. It states that if proprietary information is included in the proposal, the Applicant must clearly identify it and provide a legal basis for keeping it confidential. The County may disclose the information under the CPRA unless the Applicant provides an adequate legal basis and agrees to defend and indemnify the County in any resulting litigation. Additionally, the document emphasizes that the information contained in the RFP is confidential and should not be disclosed to third parties or used in advertising, publicity, propaganda, or other jobs without obtaining written consent. This further highlights the importance of maintaining confidentiality throughout the procurement process.
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