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Document
Triple Combination Pumpers
Year Created: 2023
DOCUMENT
ITB - Snow Plow Blades & Bolts 2006
- YEAR CREATED: 2006
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document is a set of instructions to bidders for a procurement process conducted by the City of Bridgeport, Connecticut. The document outlines various guidelines and requirements that bidders must adhere to when submitting their proposals.
Some key points mentioned in the document include:
1. Non-Disclosure: Bidders are prohibited from disclosing their quoted prices to any other bidder or competitor, unless required by law. They are also not allowed to induce others to submit or not submit bids to restrict competition.
2. Clarification of Specification Documents: Bidders are instructed to promptly notify the Purchasing Agent of any ambiguity, inconsistency, or error in the specification documents. They can request clarification or interpretation of the documents in writing, at least seven days prior to the bid submission deadline. Any changes or corrections to the documents will be communicated through written addenda.
3. Addenda: Addenda are written instruments issued by the City to modify or interpret the specification documents. Bidders are responsible for checking and acknowledging receipt of any addenda issued before submitting their bids.
4. Anti-Lobbying Provision: Bidders are prohibited from directly discussing or promoting their bids with any member of the City Council or City Staff, except in City-sponsored inquiries, briefings, interviews, or presentations.
5. Brand Names: The specification documents may mention specific brand names, manufacturers, or catalog numbers, but bidders can propose alternate items as long as they prove that they are equal to or better than the specified product. Bidders must provide complete descriptions, illustrations, performance test data, and any other necessary information for evaluation.
6. Demonstrations/Samples: Bidders may be required to demonstrate the proposed items within seven days of receiving a request from the City. If the bidder does not have the item in the area, they may need to bear the expense of sending City personnel to view and inspect the item. If the item is small and mailable, a sample must be provided.
7. Delivery: Bidders must state the date of delivery on their proposal form, and timely delivery is considered an essential element of the bid. The City reserves the right to cancel orders if delivery is not made within the specified time.
8. Warranties, Guarantees, and Maintenance: Bidders must provide manufacturer's warranties and/or guarantees for the items being bid. They must also guarantee in writing that any defective components discovered within one year after acceptance will be replaced at no expense to the City. The bidder is responsible for shipping costs related to replacement parts.
9. Acceptance of Material: All materials, supplies, and equipment must be new, of the best quality, and the highest grade workmanship. Any additional equipment or attachments specified must be OEM parts or sub-assemblies, installed by the factory or a factory authorized dealer. The City reserves the right to cancel orders and return defective or non-compliant materials at the bidder's expense. The successful bidder must provide title to the material free and clear of liens and encumbrances.
Overall, the document provides detailed instructions and guidelines to ensure a fair and transparent bidding process for the City of Bridgeport's procurement. The instructions cover aspects such as non-disclosure, clarification of specification documents, addenda, anti-lobbying provisions, brand names, demonstrations/samples, delivery, warranties/guarantees/maintenance, and acceptance of material. These guidelines aim to ensure that bidders understand the requirements and procedures involved in the procurement process.