DOCUMENT

ITB - Ammunition and Equipment - October, 2009 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: State
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document provides information and instructions for bidders participating in a procurement process. It outlines various requirements and procedures that bidders must adhere to. The document states that if bidders are offering alternate proposals or bidding for the same product from multiple manufacturers, they should include the necessary copies and price lists for each manufacturer. It also mentions that samples are not required prior to bid opening but may be requested within three business days after the bid opening. The samples should be properly identified and delivered at no charge. Contract changes, if any, will be communicated through contract addenda released by the Contract Administrator. It is the responsibility of the contractor to inform other parties involved in the order and delivery process about these changes. Substitutions after the contract award are not permitted without prior written approval. The document emphasizes the importance of vendor performance and states that the performance of each contractor will be monitored and recorded. This includes aspects such as delivery, condition of goods, compliance with specifications, resolution of warranty claims, and servicing of the contract. The performance record will be considered in the evaluation of future bids. Bidders are required to promptly notify the State of any product recalls in accordance with applicable regulations. The document also mentions that new products may be added to the contract if they meet or exceed the minimum bid requirements and are offered at a discount equal to or greater than the original bid percentage. The warranty section states that the bidder guarantees the offered items to be free from defects and agrees to replace defective items promptly at no charge to the State for a period of 12 months from the date of acceptance. The contractor is required to provide quarterly sales reports, including the buying agency's name, items purchased, item model/product number, number of items sold, and price. The reports should be submitted in Excel format within 15 working days after the end of each quarter. The document mentions that the State reserves the right to request a list of users of the offered product and may contact them to evaluate the quality level, delivery schedules, and other factors related to the bidder. Failure to comply with this requirement may result in bid rejection. The bid is brand specific, meaning that only bidders offering the specified manufacturer and model will be considered for the award. Any deviations from the specifications must be clearly stated in the bid. The ammunition to be procured must be first quality and new manufactured, and reloads will not be accepted. It must also comply with S.A.A.M.I. specifications. The document also mentions that past due status in the vendor's e-procurement accounts may be considered in the contract award process. Additionally, the bidder must certify that they and their principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions.
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