DOCUMENT

ITB - Park Bench 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document provides information and guidelines for bidders, quoters, and offerors who are submitting documents to Collin County. It explains the different types of documents, such as Invitation for Bid (IFB), Request for Qualifications (RFQ), Request for Proposal (RFP), Request for Information (RFI), Competitive Sealed Proposal (CSP), and Quotation. It states that if a bidder/quoter/offeror does not wish to submit an offer, they should submit a No Bid Form. The document also mentions that awards will be made within 90 days after the submission deadline. Collin County emphasizes their appreciation for the time and effort put into preparing the submittals. It is highlighted that Collin County exclusively uses BidSync for the notification and dissemination of all solicitations. They warn that receiving solicitations through any other company may result in incomplete specifications and addendums, which could render the bid non-compliant. Collin County accepts no responsibility for the receipt and/or notification of solicitations through any other company. The document states that bids/quotes/submittals cannot be withdrawn or canceled by the bidder/quoter/offeror prior to the 91st day following the public opening of submittals and only before the award is made. Collin County reserves the right to accept or reject any or all bids/quotes/proposals/submittals and to waive informalities or defects in submittals if it is in the best interest of the county. It is mentioned that all hard copy paper form submittals should be sealed in an envelope and marked with the appropriate number and name. Electronic submittals can be made via BidSync. The document also states that all electronically submitted bids/quotes/proposals/submittals will remain locked until the official opening date and time. The official time of receipt for hard copy paper form submittals is determined by the time/date stamp clock in the Collin County Purchasing Department. Any alterations made to the submittals before the opening date and time must be initialed by the signer, and no alterations or amendments are allowed after the submission deadline. Collin County is exempt from state sales tax and federal excise tax, so the prices submitted should not include taxes. Any interpretations, corrections, changes, or extensions to the documents will be made through addenda issued by the Collin County Purchasing Department. It is the responsibility of the bidder/quoter/offeror to verify the issuance of addenda. The document also mentions that all materials and services are subject to Collin County's approval, and the county reserves the right to make awards in whole or in part based on what is in the best interest of the county. Bidders/quoters/offerors must comply with guidelines and restrictions regarding the acceptance of gifts by county officials and employees. Any reference to model/make and/or manufacturer in the specifications is for descriptive purposes only, and products/materials of similar quality will be considered. Bidders/quoters/offerors can take exceptions to the specifications but do so at their own risk. If exceptions/substitutions are accepted, they must meet or exceed the stated specifications. Additionally, the document states that bidders/quoters/offerors must meet the minimum requirement of having adequate financial resources or the ability to obtain such resources as required. This requirement ensures that the prospective bidders/quoters/offerors have the necessary financial capacity to fulfill the obligations of the contract. The document ends by stating the minimum standards for responsible prospective bidders/quoters/offerors that must be met.
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