DOCUMENT

ITB - Paint and Painting Supplies 2008

  • YEAR CREATED: 2008
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document is a set of instructions and guidelines for bidders participating in a procurement process conducted by the County of DuPage, Illinois. The document outlines the rules and procedures that bidders must follow when submitting their bids. The document emphasizes the importance of submitting bids that strictly comply with the specified requirements and specifications. Bidders are encouraged to submit alternate items that are of equal specifications, but they may be required to provide samples for testing. The decision on whether an alternate item is equal to the specified item lies with the Procurement Manager, and their decision is final and binding. Bidders are also encouraged to submit cost-saving or value-added alternate bid pricing suggestions, such as rebates, lease agreements, extended warranty periods, trade-in allowances, or discounts for floor model or demonstrator units. These alternate pricing suggestions should be noted separately to allow for clear evaluation and value-analysis by the County. The document allows for deviations from the specified requirements, but the County reserves the right to approve any proposed deviations that substantially comply with the specifications. Bidders must clearly indicate any deviations and make corrections accordingly. Exceptions to the specifications will be considered if fully described in writing on the bidder's letterhead and submitted at least seven days prior to the bid opening. Bidders are responsible for carefully examining the bid and specifications before submission, and they will be held liable for any errors resulting from their failure to comply with the instructions. The document states that facsimile and email transmitted bids will not be accepted, and the County will not transmit bid specifications to bidders through these means. If bidders have any uncertainties regarding the specifications, they are expected to contact the Procurement Services Division at least seven days before the bid opening date. Bidders must return their bids on the provided bid forms, ensuring that all pages are intact. All blank spaces on the bid form must be correctly filled in, and unit prices or lump sum prices must be stated for each item. Bidders must acknowledge receipt of any addenda issued. Bids that do not include prices for all items may be rejected, unless otherwise directed in the Special Conditions. The document provides instructions on how to prepare and submit bids, including the requirement to show amounts in both words and figures in case of discrepancies. Bidders are warned against making erasures or alterations, and bids with omissions, erasures, conditions, or alterations may be rejected. Bidders are responsible for delivering their bids to the Procurement Services Division before the specified date and time. Late bids will not be considered. The document provides instructions on how to properly label and mail bids. Information on contract award notification and bid status can be obtained through mail, fax, or by visiting the website www.DemandStar.com. Response summaries will be available on the website, including bids that were delivered on time. Additionally, bidders can contact the Bid Coordinator at (630) 407-[phone number] for bid status information.
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