DOCUMENT

RFP - Multifunctional Digital Copiers, Digital Duplicators, Parts/Supplies and Full Service Maintenance 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: RFP - Request for Proposals
This document is a Request for Proposal (RFP) for the establishment of a requirements contract between Prince William County Public Schools (PWCS) and one or more contractors for the provision of Multifunctional Digital Copiers, Digital Duplicators, Parts/Supplies, and Full Service Maintenance. The RFP is divided into four separate categories: Purchase of Digital Copiers and Copier Parts/Supplies, Purchase of Digital Duplicators and Parts/Supplies, Rental of Multifunctional Digital Copiers, and Purchase of Konica Copier Parts/Supplies. The document outlines the general minimum requirements for the equipment, including that it should be new, high-end business grade, energy star compliant, and have a low noise level. The equipment should also meet or exceed the recommended monthly volume and produce sharp copies efficiently. It should be user-friendly with a clear display and easily cleared paper jams. The equipment should be capable of handling various stock sizes and come with clear operating manuals. The contractor should guarantee the availability of parts and supplies for seven years and provide optional networking capabilities compatible with the PWCS desktop environment. The document also specifies that the equipment should be capable of being upgraded in the field with additional features and networking capabilities. Upon delivery and installation, the contractor should conduct a demonstration to ensure the equipment is fully operational and meets the contract specifications. Overall, the document provides detailed requirements and guidelines for potential contractors to submit proposals for the provision of multifunctional digital copiers and related services to PWCS.
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