DOCUMENT

RFQ - Multi-function Copiers 2008

  • YEAR CREATED: 2008
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: RFQ - Requests for Quotes
The document is a solicitation document for the procurement of multi-function copier services. It consists of several sections, including a general response section, a section on the replacement of defective machines, affidavits, and functionality information. In the general response section, bidders are required to sign their bids and provide their contact information. They are also asked to acknowledge any addenda that have been issued for the solicitation. A prompt payment discount is mentioned for payments made within thirty days of the invoice date. The document also asks bidders to indicate if their business qualifies as being at least 51% owned and operated by certain minority groups, such as Black, Native Americans, Hispanic, Asian/Pacific, or Hasidic Jew. Additionally, bidders are asked to specify if their business qualifies as a small business, Section 3 business, or woman-owned business. The document also asks if credit cards are accepted without additional charge. The section on the replacement of defective machines asks bidders to provide specific and detailed parameters for replacing a defective machine after it is placed. Bidders are asked to use a format similar to specifying the number of work hours or months of downtime before a machine is replaced. The affidavits section includes a non-collusion affidavit, where bidders affirm that their bid is genuine and not collusive or sham. They also state that they have not colluded with any other responder to submit a collusive bid or to refrain from bidding. The affidavit of eligibility states that the responder is not ineligible for employment on public contracts due to certain convictions or direct interests from KCDC commissioners or officers. There is also a section on illegal immigrants, where bidders agree not to utilize the services of illegal immigrants and allow random checks of personnel records by the State. The functionality information section asks proposers to provide information about the network functionality of the proposed multi-function printer/scanners. This includes indicating the acceptable operating system for the network scanning software, whether the units can scan documents and interact with network scanning software across multiple subnets, and if scans can be directed to computers or servers in other subnets. The section also mentions email communication from the MFPs to the vendor support group.
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