DOCUMENT

POL - Procurement Planning Process - Georgia Technology Authority 2011

  • YEAR CREATED: 2011
  • ENTITY TYPE: Authority: Other
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a procurement planning milestone (PPM) for a Request for Quote (RFQ) process. It outlines the various phases and steps involved in the procurement process, from the initial submission of technical specifications and bid forms for review and edits, to the final award and post-award activities. The document includes milestones and target dates for each phase, as well as the roles and responsibilities of the contracting/issuing officer (CO), the agency/business unit (A), the evaluation committee (EC), and the Georgia Procurement Registry (GPR). It also mentions the involvement of legal for agreement development and review, as well as the contract administration (CA) phase. The document provides a timeline for the RFQ process, including the release of the RFQ to the GPR, the deadline for vendor questions, the conduct of an offerors' conference, and the bid due date. It also includes steps for bid opening, determination of responsive offerors, bid tabulation/price evaluation, and the review of technical compliance for the lowest bidder. The document further outlines the steps for determining the lowest responsive and responsible bidder, submitting agreement exceptions to legal for review, and the negotiation and execution of the agreement. It also mentions the post-award activities, such as notifying the successful bidder, conducting negotiations if applicable, and obtaining contract authorizations and executing the agreement or issuing a signed purchase order. The document concludes with a section for project kick-off meeting with the contractor and includes sections for approval contacts, supporting resources, and comments. However, these sections are left blank in This document.
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