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Document
BID - Crash Data Informational Video Production 2009
Year Created: 2009
DOCUMENT
ITB - Locksmithing Supplies and Services 2008
- YEAR CREATED: 2008
- ENTITY TYPE: County
- TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
This document is a set of instructions and guidelines for bidders participating in a procurement process conducted by the County of DuPage in Illinois. The document outlines the rules and procedures that bidders must follow when submitting their bids for consideration.
The document emphasizes the importance of adhering to the specifications provided and states that any deviations from the specified requirements must be clearly indicated. It also mentions that the county standardizes on specific items for cost-effective measures and bids that do not comply with the specified items will not be considered.
The document allows for alternate/equal bids, where bidders can propose alternative products that meet the same specifications as the specified item. However, the bidder must provide the manufacturer's printed specifications and literature for the alternate item. The county reserves the right to request samples of alternate items for testing and the procurement manager has the final decision on whether the alternate item is equal to the specified item.
Bidders are encouraged to submit cost-saving/value-added alternate bid pricing suggestions and any alternate pricing should be noted separately for evaluation. The document also mentions that exceptions to the specifications can be considered if fully described and submitted on the bidder's letterhead, but no exceptions will be accepted with the bid.
The document highlights the importance of carefully examining the bid and specifications before submission, as the bidder will be responsible for any errors resulting from their failure to comply with the instructions. It also states that the county does not warrant the accuracy or sufficiency of any preliminary investigations mentioned in the specifications.
Facsimile and email transmitted bids are not accepted, and the county will not transmit bid specifications via fax or email. If bidders have any uncertainties about the specifications, they are expected to contact the Procurement Services Division in advance.
The document provides instructions on the preparation of bids, including filling in all required information, acknowledging receipt of addenda, and submitting prices for all items unless otherwise directed. It also mentions that unit prices and totals will be verified by the county, and discrepancies will be resolved based on the specified rules.
Additionally, the document now includes a new context regarding bids that contain omissions, erasures, conditions, or alterations. Such bids may be disqualified or rejected. This emphasizes the importance of submitting bids without any alterations or omissions to ensure compliance with the guidelines.
Overall, the document provides detailed instructions and guidelines for bidders participating in the procurement process, ensuring fairness and transparency in the evaluation and selection of bids.