DOCUMENT

ITB - Hardware & Related Items 2003

  • YEAR CREATED: 2003
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
This document is an Invitation to Bid (ITB) for a contract to provide hardware and related items for Metro Water Services and other Metro departments/agencies as needed. The document includes specifications, requirements, and conditions that bidders must adhere to in order to submit a responsive bid. The document emphasizes the importance of ethical standards and prohibits offering or accepting gratuities or employment offers in connection with any decision or procurement process. It also prohibits the payment of contingent fees for securing a Metropolitan Government contract. Bidders are required to declare that they have not colluded with any other party in determining their prices and have not violated any anti-trust laws. The price quoted must be for new merchandise free from defects, and any modifications to the bid requirements may result in the bid being deemed non-responsive. Delivery of items must be made as specified in the bid specifications, and the bidder's stated delivery date must be adhered to. Failure to deliver on time may result in the cancellation of the order or contract. The bidder is responsible for making claims against carriers for missing or damaged items. Items delivered will only be considered accepted after inspection or testing by an authorized agent of the Metropolitan Government. If the items fail to meet the specifications, they may be returned for full credit at no expense to the Metropolitan Government. All deliveries and contract awards must be made pursuant to a written purchase order from the Metropolitan Government Purchasing Agent. The Metropolitan Government assumes no liability for goods or services provided without a written purchase order. The contract will be effective on the date it is signed by all required parties and filed in the office of the Metropolitan Clerk. The Metropolitan Government is exempt from federal and state taxes, and the Purchasing Agent can provide an exemption certificate to the awarded bidder upon request. However, vendors must still pay sales tax to their suppliers for materials used to fulfill contractual obligations. If the awarded bidder subcontracts any portion of the contract, they must provide the subcontractor's information to the Purchasing Agent for approval. The Metropolitan Government reserves the right to reject a bid response if the subcontractor has previously failed in the proper performance of an award or is not in a position to perform properly. Payment will be made after the receipt, acceptance, and proper invoicing of commodities and/or services. The awarded bidder must comply with federal, state, and local building and safety codes, as well as safety regulations for electrical equipment grounding and lockout/tagout processes. The bidder must certify that all materials, equipment, processes, etc., in their bid response meet all relevant federal and state requirements. If any deficiencies are found after delivery, the awarded bidder is responsible for the costs of bringing the items into compliance. The document also includes special conditions specific to hardware and related items, as well as information about the contract length and pricing.
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