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Document
Towing Services RFP
Year Created: 2020
DOCUMENT
SPEC - Gasoline and Diesel Fuel 2008
- YEAR CREATED: 2008
- ENTITY TYPE: Authority: Transportation
- TYPE OF DOCUMENT: SPEC - Specification
- Fleet Services
- Transportation
The document is a set of specifications and guidelines for vendors supplying motor fuel to the Texas Department of Transportation (TxDOT). The document outlines various requirements and procedures that vendors must follow when submitting invoices and delivering fuel.
Some key points mentioned in the document include:
- Vendors must list separate line items for state of Texas motor fuel tax, Oil Spill Liability Trust Fund (OSLTF), Leaking Underground Storage Tank (LUST) fees, and state of Texas petroleum storage tank remediation fund fee, if applicable.
- Vendors must provide a copy of the delivery ticket with a TxDOT employee's signature of receipt.
- Vendors may be eligible for an applicable discount.
- If an invoice requires correction, it must be resubmitted with a new invoice date.
- Failure to submit a correct invoice with all required documentation will result in a disputed invoice and delayed payment.
- If a vendor's business name changes or is sold or transferred to another party, written notification must be provided to TxDOT within 30 days, along with legal documentation verifying the change.
- The purchase order resulting from the solicitation may be used by other state agencies and active CPA CO-OP entities, with the administration and maintenance responsibilities falling on the participating entity.
- TxDOT reserves the right to utilize a state contract or another designated method of purchase if CPA enters into an area or statewide bulk fuel contract.
- The vendor may be required to participate in a post-award teleconference with the TxDOT division or district responsible for the solicitation to discuss the terms and conditions of the purchase order and provide additional information regarding startup of service.
- The document also includes a district map for informational purposes and a sample invoice for unleaded fuel.
Overall, the document provides detailed instructions and guidelines for vendors supplying motor fuel to TxDOT, ensuring compliance with various regulations and procedures.