DOCUMENT

ITB - Fire Fighters Boots 2004

  • YEAR CREATED: 2004
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document is an invitation for a contract for the annual requirements of Chesterfield County Fire Department for Fire Boots. The purpose of the contract is to establish a firm pricing and delivery agreement from which the County can place orders as needed. The specified boots are considered "NO SUBSTITUTE" and any bid offering a different boot will be considered non-responsive and rejected. The document also includes supplementary general conditions, such as the initial term of the contract being one year with the option to renew for two consecutive one-year terms. Prices for subsequent terms will be determined at the time of the bid opening, and the County prefers prices to be firm for the entire contract period. However, if that is not feasible, bidders must state the length of time for which prices are firm and the expected number of increases. Delivery requirements state that the successful bidder must have sufficient quantities of parts readily accessible for same-day delivery. The successful vendor(s) must maintain a sufficient supply of boots needed for normal operations at all locations. Deliveries will be made through verbal or written purchase orders, and repeated delayed or partial deliveries may result in contract cancellation. Bidders must only bid on the specified boots, and any bid offering a different boot will not be considered. The successful bidder must provide priced and itemized delivery tickets for each delivery, as well as submit invoices with the County Purchase Order Number. Insurance requirements include the contractor purchasing and maintaining insurance to protect both the contractor and the County from claims arising from the execution of the work. The contractor must provide an original Certificate of Insurance naming Chesterfield County as an additional insured. The certificate must also include a statement regarding notice of cancellation or other changes in coverage. The document concludes with instructions regarding insurance certificates, stating that all requirements must be met before the County will execute the contract. The first call requirement states that the successful vendor must maintain a sufficient supply of boots needed for immediate delivery upon receipt of a purchase order.
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