DOCUMENT

POL - Commemorative (Preserve and Enhance Class Spirit and Morale within School) Items 2005

  • YEAR CREATED: 2005
  • ENTITY TYPE: K-12
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a policy from the Baltimore County Public Schools regarding the purchase of commemorative items by students. The policy states that there shall be no prohibition against the designation of official commemorative items by students. The principal of each school is responsible for ensuring that the purchase of these items is in the best interest of the students in terms of price, quality, service, and reliability. The principal is required to seek proposals from reputable vendors and select the vendor whose products best meet the needs of the students. There is no designated "official provider" for the schools, and all contracts for commemorative items are competitively negotiated by the Office of Purchasing. Individual commemorative items may be made available for sale, but students are not required to purchase them. The faculty advisor to the yearbook may specify uniform requirements for photographs, but students are advised that they can purchase photographs from other sources if they wish. The policy also outlines the process for selecting vendors, including the establishment of selection committees comprised of students, parents, faculty, and others designated by the principal. Only student and parent members of the committee are allowed to vote, and the principal must be present during all presentations and voting activities. Vendors must apply through the Office of Purchasing to participate in presenting their products to the selection committee. The order of company presentations is determined by a drawing, and vendors are given a specific amount of time for setting up displays and making presentations. Vendors are not allowed to contact committee members or school staff to influence the outcome of the voting, and rebates or cash donations to the class, committee, school, or administration are prohibited. Vendors are requested to explain the merits of their own companies and products without being critical of their competitors. Vendors are not allowed to sit in on their competitors' presentations and must leave the school premises immediately after their presentations. The principal accepts the decision of the selection committee on which company or companies will receive the orders unless they can provide written justification for non-selection. The results of the voting are kept on file for at least three years, and principals are responsible for ensuring that appropriate classes have access to the information and materials presented. Additionally, the document mentions that the vendor(s) selected by the Selection Committee shall have exclusive rights in that school for the specified commemorative items.
MEMBERS ONLY DOWNLOAD
Advertisement

Similar Documents

Document
Evaluation Committee Rules of Conduct
Year Created: 2025
Document
RFQ - ADA Self-Evaluation and Transition Plan
Year Created: 2023
Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022