DOCUMENT

POL - Travel Procedures 2010

  • YEAR CREATED: 2010
  • ENTITY TYPE: K-12
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a travel procedure policy for Baltimore County Public Schools. It outlines the procedures that must be followed when requesting and approving travel for schools and office heads. The document specifies that approval must be obtained from the appropriate superintendent or executive director, and if the travel is overnight and/or out of state, an Out of State Travel Form must be filled out. The document also provides instructions for submitting requisitions for airfare, hotel, and conference registration, including the correct information that must be included on the requisitions. It states that hotel registration requisitions will be entered into the Advantage Financial System, and conference registration requisitions must include the correct remit to address and be encumbered to the correct dollar amount. The document also mentions that conference registration can be put on a procurement card if under $1000. It provides instructions for obtaining price quotes from the travel agency of record and submitting requisition orders for airfare. It emphasizes that airfare travel is time-sensitive and must be submitted to purchasing within 24 hours of receiving the quote. Purchasing will then issue the purchase order and contact the travel agency to issue tickets. The document explains that the original faxed copy of the purchase order will be kept by the Office of Purchasing, and the account will be charged when the invoice is received from the travel company. Once the approved purchase orders are received, the traveler is authorized to travel. The document also includes an Out-of-State Travel Approval form that must be completed and submitted with the purchase order.
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