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Document
Evaluation Committee Rules of Conduct
Year Created: 2025
DOCUMENT
MODL - Requisition & Order Procedures 2010
- YEAR CREATED: 2010
- ENTITY TYPE: K-12
- TYPE OF DOCUMENT: MODL - Model, Templates
- Policies and Procedures
This document provides information about the process of issuing and handling purchase orders within an organization. It outlines the different copies of the purchase order that are created and distributed to various departments.
The document mentions that Blanket Purchase Orders are faxed to vendors without the dollar amount mentioned. The Accounting Office Copy serves as the record of the purchase and is matched with the vendor's invoice by Accounts Payable before payment is issued. The Purchasing Office Copy records the issuance of the purchase order and is retained in the Office of Purchasing. The School/Office File Copy serves as a permanent record of the purchase order transaction and is retained by the school/office for historical reference and potential audits. The Funding Office Copy notifies the Account Manager of the issuance of the purchase order and may be used to verify monthly budget reports.
Additionally, the document mentions that if a bid is required, the Purchasing Agent contacts the account manager to review the purchasing request and discuss relevant issues. The Purchasing Agent can then issue bid specifications and obtain additional price quotations in accordance with applicable policies and procedures.