DOCUMENT

ITB - Pole & Luminaries for Warehouse Inventory 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
This document contains various policies and guidelines related to conducting business with the City of Garland. - The first policy, Council Policy OPNS-28, states that individuals or business entities are prohibited from conducting business with the City if they owe the City money that is past due or delinquent on property taxes, impact fees, utility bills, Municipal Court fees, EMS fees, or damage claims to City property. Compliance with this policy is required for submitting bids or proposals or accepting contracts with the City. - The second policy, Council Policy OPNS-04, outlines the qualifications for doing business with the City. The purpose of this policy is to establish the criteria and requirements that individuals or entities must meet in order to be eligible to conduct business with the City. It is important for bidders to acknowledge that they have received a copy of this policy and comply with its requirements. Non-compliance with the policy may result in disqualification from doing business with the City. - The document also mentions that contractors, subcontractors, or vendors must use only city-provided services, such as electric, water, sanitation, and solid waste services, in performing their contracts. The rates charged by the City for these services should be the same as those charged for similar services. - It is prohibited for any City of Garland employee to have a direct or indirect financial interest in any contract with the City or be financially interested in the sale of land, materials, supplies, or services to the City. This policy ensures that there is no conflict of interest and maintains transparency in the procurement process. - The agreement between the City and the contractor can be terminated without notice or penalty if the City lacks sufficient funds for the agreement, if funds are not appropriated by the City Council, or if funds provided by grant or outside service are withheld or denied. This clause protects the City from entering into agreements that it cannot financially support. - The City has the right to terminate the agreement for cause or convenience, with the vendor being liable for any damages suffered by the City in case of failure to perform the work or meet specifications. However, the vendor is not responsible for failure to perform if it is caused by acts of God, acts of the public enemy, or acts of the government. This clause ensures that both parties are held accountable for their obligations under the agreement. - The City uses RFPDepot for distributing and receiving bids and proposals electronically, with no cost to the vendor. This platform streamlines the bidding process and allows for efficient communication between the City and vendors. - The City adopts the Uniform Electronic Transaction Act, allowing the lawful use and reliance on electronic signatures. This ensures that electronic signatures are legally recognized and accepted in the procurement process. - The purchaser has the right to examine and audit the books and records of the seller/contractor relating to the agreement, with the seller/contractor bearing the costs of producing such records. This allows the City to verify the accuracy and compliance of the seller/contractor's financial records. - Disputes arising from the agreement should be resolved through a specific process outlined in the document, involving written notices and meetings between the parties. This process ensures that disputes are handled in a fair and structured manner. - Vendors or persons considering doing business with the City are required to disclose any affiliation or business relationship that might cause a conflict of interest with the City, as per Chapter 176 of the Texas Local Government Code. This disclosure requirement promotes transparency and prevents potential conflicts of interest. - Pricing from interlocal and cooperative purchasing agreements may be considered for competitive pricing. This allows the City to explore cost-effective options through cooperative agreements with other entities. - The City will comply with all applicable federal, state, and local laws, regulations, and guidelines containing EEO/AA and Disadvantaged Business Enterprise requirements. This ensures that the City promotes equal employment opportunities and supports disadvantaged businesses in its procurement practices. - The agreement will be governed and construed according to the laws of the State of Texas and will be performable in Dallas County. This clause establishes the legal framework for the agreement and specifies the jurisdiction in case of any legal disputes. - Bids must be submitted on the specified units of quantity, and any discrepancies in extension will be governed by the unit prices. This ensures consistency and accuracy in the bidding process.
MEMBERS ONLY DOWNLOAD
Advertisement

Similar Documents

Document
BID - Fulfillment Services 2005
Year Created: 2005
Document
CONT - Purchase Order Tender Sample Forms - Terms and Conditions
Year Created:
Document
IFB - Microfilm Supplies 2004
Year Created: 2004