DOCUMENT

ITB - EPR Cable 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
This document contains various policies and guidelines related to conducting business with the City of Garland. The first policy mentioned is Council Policy OPNS-28, which states that individuals or business entities are not allowed to conduct business with the City if they owe the City money that is past due or delinquent on property taxes, impact fees, utility bills, Municipal Court fees, EMS fees, or damage claims to City property. Compliance with this policy is required for the submission of bids/proposals or acceptance of contracts. The second policy mentioned is Council Policy OPNS-04, which outlines the qualifications for doing business with the City. The purpose of this policy is not provided in This document. The document also states that contractors, subcontractors, or vendors must use only city-provided services, such as electric, water, sanitation, and solid waste services, in performing their contracts. The rates charged by the City for these services should be the same as those charged for similar services. There is a prohibition against City of Garland employees having a financial interest in any contract with the City or being financially interested in the sale of land, materials, supplies, or services to the City. The document mentions that the agreement may be terminated by the City without notice and without penalty or liability in certain circumstances, such as lack of sufficient funds, non-appropriation of funds by the City Council, or funds provided by grant or outside service being withheld or denied. It is stated that the City has the right to terminate the agreement for cause or convenience by providing a 30-day written notice. The vendor may be held liable for any damages suffered by the City in case of termination for cause. However, the vendor will not be held responsible for failure to perform if it is caused by acts of God, acts of the public enemy, or acts of the government. The document mentions the use of RFPDepot for distributing and receiving bids and proposals electronically, with no cost to the vendor. The City adopts the Uniform Electronic Transaction Act, allowing the lawful use and reliance on electronic signatures. The purchaser has the right to examine and audit the books and records of the seller/contractor related to the agreement, with the seller/contractor bearing the costs of producing such records. There is a funding out clause, which allows the City to terminate the agreement without notice and without penalty or liability if there is a lack of sufficient funds or if funds provided by grant or outside service are withheld or denied. The document outlines a dispute resolution process, requiring the parties to attempt to resolve any claims or disputes before instituting a lawsuit or other proceeding. It is mentioned that vendors or persons considering doing business with the City must disclose any affiliation or business relationship that might cause a conflict of interest with the City, as required by Chapter 176 of the Texas Local Government Code. The document states that pricing from interlocal and cooperative purchasing agreements may be considered for competitive pricing. The City will comply with all applicable federal, state, and local laws, regulations, and guidelines containing EEO/AA and Disadvantaged Business Enterprise requirements in the procurement process. The agreement will be governed and construed according to the laws of the State of Texas and will be performable in Dallas County. There is a requirement for bids to be submitted on units of quantity specified and extended, with any discrepancies in extension to be governed by the unit prices.
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