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Document
BID - Security System 2009
Year Created: 2009
DOCUMENT
RFQ - Probation Case Management System 2010
- YEAR CREATED: 2010
- ENTITY TYPE: County
- TYPE OF DOCUMENT: RFQ - Requests for Quotes
- Security and Surveillance
- Technology
The document is a Vendor Ethics Disclosure Statement for a company seeking a contract or to whom a contract has been awarded by the DuPage County Probation Department. The document outlines the requirements and responsibilities of the vendor regarding disclosure of contributions and gifts made to the Chairman, County Board Members, or County employees.
The document states that the most current version of the form should always be utilized and that there is another form for additional pages. It emphasizes that it is the contractor/vendor's responsibility to update contribution information on an ongoing basis during the life of the contract. The vendor is required to submit an updated Ethics Disclosure Statement to the user department whenever contributions are made to the Chairman or County Board Members subsequent to the most recent authorized contract action.
Failure to comply with the disclosure requirements may result in the delay or disqualification of the vendor. Providing fraudulent information on the Vendor Ethics Disclosure Statement is considered a Class 3 Felony.
The document defines contribution as any gift, subscription, dues, loan, advance, or deposit of money or anything of value received in connection with the nomination for election or election of any person to County office. It also defines gift as any gratuity, discount, entertainment, hospitality, loan, forbearance, or other tangible or intangible item having a fair cash market value.
For multi-year contracts, the vendor is required to file annual updates with the user department and forward them to Procurement. The reporting period should be through December 31st of the current year.
The document also defines a prohibited source as any person or entity seeking official action, doing business or seeking to do business, conducting regulated activities, having interests affected by the performance of duties, registered as a lobbyist, or receiving contributions from a Political Action Committee.
The Vendor Ethics Disclosure Statement form includes sections for the vendor to provide their company name, contact information, and details of any prohibited gifts or campaign contributions made within the last twelve months. The form also includes a certification that the vendor has not made any prohibited gifts and a statement acknowledging the consequences of making false or incomplete statements on the disclosure form.
The vendor is required to update the disclosure form within five days of any changes, 30 days prior to the optional renewal of any contract, annually for multi-year contracts, and with any request for change orders. Failure to complete and return the form may result in a delay or cancellation of the County's contractual obligation. The form must be signed and dated by an authorized representative of the vendor.