DOCUMENT

RFP - eProcurement & Contract Management 2005

  • YEAR CREATED: 2005
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document is a Request for Proposals (RFP) for the Metropolitan Government of Nashville Davidson County's Electronic Procurement System. The document outlines the requirements for the proposed system in terms of system performance, high-availability, data management and retention, system security, integrated workflow management, and system interfaces. In terms of system performance and high-availability, the service provider is required to explain how they will achieve consistent system performance and high availability. They should provide system design diagrams and describe how response times are calculated during system testing. The service provider should also explain any additional network, environmental, or building infrastructure items that the Metropolitan Government should provide to support the proposed solution. They should detail any conditions that may influence system availability and performance and provide recovery points within the application to minimize data loss. For data management and retention, the service provider must explain how data is managed both online and offline. They should describe how additional storage capacity can be added over time to meet the Metropolitan Government's changing storage needs. The service provider should also explain how system backups will be created and tested to ensure successful system restore, and if they intend to utilize the Metro SAN and/or enterprise backup capability, they should specify their requirements and assumptions. Regarding system security, the service provider must comply with the Metro Security Policy and Procedures, as well as all applicable laws and regulations related to public financial information systems. They should maintain personal financial information in a CISP compliant manner and use encryption for transactions and sensitive information. The system should provide password policy controls, audit reports, user level security configuration, and mechanisms for users to change their passwords and for the system/security administrator to manage user accounts. The service provider should explain their approach to security compliance, including any exceptions or deviations, and identify any known security vulnerabilities and how they are addressed. The system should also support integrated workflow management to maximize workflow efficiency and minimize administrative task time. The service provider should describe their overall approach to workflow management and explain how existing office automation software can be used or integrated with the proposed system. Lastly, the document outlines the system interface requirements. The Metropolitan Government desires a minimal number of unique interfaces and prefers a single robust interface specification. However, they acknowledge that some unique system interfaces may be required. The service provider should specify what additional information is needed from the Metropolitan Government to clarify the interfaces and provide an estimated price range for each interface. Overall, the document provides detailed requirements for the proposed Electronic Procurement System, covering system performance, data management and retention, system security, workflow management, and system interfaces. The Metropolitan Government of Nashville Davidson County is seeking a comprehensive solution that meets their specific needs and complies with relevant regulations and policies.
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