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Document
RFQ - Online Learning System
Year Created: 2023
DOCUMENT
RFP - SOFTWARE 2004
- YEAR CREATED: 2004
- ENTITY TYPE: Universities
- TYPE OF DOCUMENT: RFP - Request for Proposals
- Technology
This document is a request for proposal (RFP) for software that can assist with the creation and management of solicitation documents and purchase orders. The document outlines various requirements for the software, including distinguishing between formal and informal solicitation documents, inserting blank lines in solicitation documents, saving and printing solicitation documents, and transmitting them to vendors via fax, email, or mail.
The software should also allow for the creation of vendor lists, amending solicitation documents, and including alternate quotes from vendors. It should be able to tabulate vendor bids and generate bid tabulation reports, including information such as the solicitation document number, line item details, and vendor names. The software should also allow for the entry of bid tabulation notes and the processing of vendor awards using the bid tabulation data.
In terms of purchase order functionality, the software should have a main menu with various options, allow for automatic or user-assigned numbering of purchase orders, and provide the flexibility to determine whether information on data entry screens is optional or required. Users should be able to customize data entry fields, set default values, and customize the purchase order format. The software should also be able to generate purchase orders from solicitation awards, create purchase orders unrelated to solicitation documents, and allow for the copying and editing of previous purchase orders.
Other features include the ability to insert blank lines in purchase orders, add pre-established or unique text paragraphs, search for vendors and items, automatically populate vendor information on the purchase order screen, and display default data from the control file. The software should also allow for the addition of new vendors and the overwrite of standard vendor information.
Additionally, the software should automatically close the item search screen after an item is selected, returning to the purchase order data entry screen. This feature aims to enhance user efficiency and streamline the purchase order creation process.
Overall, the document provides a comprehensive list of requirements for software that can streamline the creation and management of solicitation documents and purchase orders, including the specific feature of automatically closing the item search screen after item selection.