DOCUMENT

RFP - Maintenance Management Software 2004

  • YEAR CREATED: 2004
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document is a request for proposal (RFP) from the City of Arvada, Colorado. The RFP is for the procurement of a software product and its associated services. The document outlines the requirements and conditions for the proposal, including the need for a fully operational system by December 15, 2004. It specifies that the proposal should provide a clear description of the product, its features, and components, as well as the approach to project execution and management. The use of standard product documentation, such as user manuals and technical maintenance manuals, is encouraged. The document also emphasizes the need for system capabilities to be described and illustrated with examples, rather than relying on generic brochures. The hardware, operating system software configuration, and database requirements for the proposed software product are to be detailed by the vendor. The City intends to provide general-purpose hardware and operating system software, and any additional hardware required beyond the current operating environment should be described by the bidders. The document also mentions the City's willingness to consider modifying its internal processes to take advantage of system features and requests vendors to describe their capabilities to assist in process improvement. Sample contracts for licensing, professional service, and maintenance agreements are also requested. The document includes special conditions, such as the acceptance of third-party software proposals, the provision of necessary ancillary software at no additional cost, and the prohibition of alternate bid proposals. It states that the contract will remain in effect until the completion and acceptance of the acquired commodities, equipment, and/or services. The prices offered by the bidder should be fixed and firm for the term of the contract, although incentive discounts may be offered. The document also mentions the requirement for product demonstrations by bidder finalists and the consideration of delivery/completion schedules when determining the award. Eligibility criteria for bidders, including experience, operational facilities, and references, are outlined. The document concludes by stating that any questions regarding the RFP shall be directed in writing (mail, email, or fax) to the Procurement Specialist, Tim Wellmann at (720) 898.
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