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Document
ART - Award - Public Bid Opening via Webcasting 2011
Year Created: 2011
DOCUMENT
RFP - Integrated Management System Software 2004
- YEAR CREATED: 2004
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: RFP - Request for Proposals
- Management
- Technology
The document is a Request for Proposal (RFP) for an Integrated Management System. The document outlines the requirements and guidelines for suppliers to submit their proposals for the system.
The document includes information on the format of the response, with sections such as Executive Summary, Company Background, Project Organization, Data Conversion Plan, Training Plan, and Testing Plan.
In the Executive Summary section, suppliers are instructed to provide a brief narrative highlighting their proposal, avoiding technical jargon and targeting non-technical personnel. Cost quotations should not be included in the Executive Summary.
The Company Background section requires suppliers to provide information about their organization, including the length of time they have been in business, a description of the company, company size and organization, any pending acquisitions or mergers, and financial information. The number of customers currently using the proposed software in various locations is also requested.
The Project Organization section requires suppliers to provide an overview of their implementation methodology, including a project team structure diagram and job descriptions for each role. The document specifies the key personnel required, such as a Supplier Project Manager, Network/Infrastructure Lead, Data Conversion/Database Specialist, and Desktop/Training Specialist. Resumes for these key personnel should be provided.
The Data Conversion Plan section outlines the requirements for converting existing data to the proposed system, including specific areas such as general ledger and budget, accounts payable, purchasing, accounts receivable, property tax information, cash receipts, water and sewer utility billing, human resources/payroll, fixed assets, bank reconciliation, and capital project information.
The Training Plan section requires suppliers to provide a training plan that includes the training approach, number of training days per functional area, trainer resumes, options for onsite or training center services, competency testing, and training materials. Specialized training for different groups of users is also mentioned.
The Testing Plan section requests a description of the supplier's approach to system testing, with a focus on integration and system testing. The document emphasizes the importance of documenting the approach to ensure a reasonable amount of required system testing is conducted.
Overall, the document provides detailed guidelines for suppliers to submit their proposals for an Integrated Management System, including information on company background, project organization, data conversion, training, and testing, with a specific emphasis on integration and system testing.