DOCUMENT

POL - Purchasing Guidelines

  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a brochure that provides employees with an overview of Arapahoe County's purchasing procedures. It outlines the different methods of procurement based on the cost of the purchase. For purchases under $100, petty cash or a procurement card can be used. For purchases under $2,500, a procurement card or non-purchase order payment is used. For purchases under $5,000, three informal quotes are requested, and a purchase order is required. For purchases under $25,000, three informal quotes and a purchase order are required. For purchases over $25,000, a formal solicitation via a request for proposal (RFP) or invitation for bid (IFB) is required. The document also mentions that furniture, computer software, hardware, and fixed assets can only be purchased with a purchase order regardless of price. It advises employees to inquire about cooperative price agreements. The brochure also provides information on the process of starting a purchase order via the EBP shopping cart, including providing a description of the item, cost assignment, documents and attachments, sources of supply, and notes for the approver.
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