DOCUMENT

POL - Award - OA4 - Vendor Guide 2008

  • YEAR CREATED: 2008
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides information on the invoicing and payment process for vendors working with the City of Tucson. It states that invoices must include the purchase order number, descriptions of goods or services, quantity, unit prices, taxes, discount terms, and the department/division to which the shipment was made. The document explains that payment is made after delivery and acceptance of the goods or services, and the vendor must submit an invoice that is matched with the City's receiving report and purchase order. Payment terms should be stated in the vendor's bid, and cash discounts for prompt payment are considered in determining the low bidder. The document also mentions the protest process for bidders, the authority of the Director of Procurement to debar and suspend individuals from participating in City procurements, and the disposal of surplus property through online auctions or formal Invitation for Bid.
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