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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
RFP - Boilerplate - Request For Proposal 2006
- YEAR CREATED: 2006
- ENTITY TYPE: County
- TYPE OF DOCUMENT: RFP - Request for Proposals
- Management
- Policies and Procedures
The document provides detailed information about the requirements and procedures for submitting proposals in response to a solicitation by Arlington County, Virginia. It outlines specific criteria that proposals should meet, such as using glued bindings and avoiding plastic covers or dividers. The document also advises against including unnecessary attachments or documents and suggests avoiding the use of separate title sheets or chapter dividers.
Additionally, the document addresses the issue of interest in multiple proposals. It states that if an offeror is interested in more than one proposal as an offeror and as a subcontractor for another offeror, all proposals involving that offeror will be rejected. However, a firm acting solely as a subcontractor may be included in multiple offerors' proposals. The document also highlights that any proposals may be rejected if there are reasonable grounds to suspect collusion among the offerors.
The document explains that the solicitation process follows Arlington County's "Competitive Negotiation for Goods and Services" procedure, which means that the content of the proposals and the identity of the offerors remain confidential until an award determination is made. Consequently, the opening of proposals is not public.
Furthermore, the document addresses potential conflicts of interest. Offerors are required to provide a statement certifying that they have not been employed by or represented a deliverer of services that could be considered for purchase by the County as a result of the solicitation. It also states that if an offeror is awarded a contract and subsequently prepares an invitation to bid or request for proposal for the County, they cannot submit a bid or proposal for that procurement or disclose non-public information about it. The offeror is also prohibited from soliciting or accepting commissions or fees from vendors who provide services to the County as a result of the offeror's contract.
The document emphasizes the preference for concise and cost-conscious responses, discouraging unnecessarily elaborate materials such as brochures or artwork.
Additionally, the document outlines general terms and conditions, including the prohibition of County employees benefiting from the contract, the contractor's agreement not to discriminate in employment, compliance with the Americans with Disabilities Act, and the maintenance of a drug-free workplace. The contractor is also required to indemnify the County for any claims or damages resulting from their acts or omissions.
Lastly, the document states that County purchases of goods over $5,000 or services over $500 require a County Purchase Order, and the County will not be liable for payment for purchases made by its employees without appropriate purchase authorization issued by the County Purchasing Agent.