DOCUMENT

POL - Travel Policy - Spokane County, Washington 2002

  • YEAR CREATED: 2002
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a policy and procedure manual for out-of-town travel in Spokane County, Washington. It was written by Vicky M. Dalton, the Auditor of Spokane County, and is effective as of September 3, 2002, superseding a previous version from April 1, 1999. The policy applies to all departments within Spokane County and is intended to establish equitable standards and effective controls over out-of-town travel expenses. It is the responsibility of elected officials, department heads, and division heads to ensure that travel costs are work-related, obtained at the most economical price, and necessary for official County business. Travelers are expected to exercise prudence in incurring expenses and to avoid excess costs or luxury accommodations that are unnecessary or unjustified. The policy covers various aspects of travel, including local travel within Spokane County and out-of-county travel. It provides guidelines for travel reports, authorization of travel, advances, county credit cards, mileage, transportation, lodging, registration, meals, telephone calls, travel for other agencies, unallowable expenses, and the use of a travel agent. To ensure proper documentation and control, the policy requires the completion of a travel control report for both day trips and overnight trips. This report includes trip profiles, cost estimates, advance requests, department head authorization, and actual costs. All out-of-county trips, whether day trips or overnight trips, must be approved in advance. Cash advances are available for overnight travel, and the County has credit cards that can be used for certain travel expenses. However, personal charges are not allowed on the County credit cards. Overall, the policy aims to ensure consistent and fair treatment of employees and volunteers in Spokane County regarding out-of-town travel expenses. It provides comprehensive guidelines and procedures to maintain effective controls and accountability over these expenses.
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