DOCUMENT

ITB - Off-the Lot Used Vehicles 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document is a request for bids (IFB) for off-the-lot used vehicles by Loudoun County, Virginia. The document includes information about the bidding process, bid requirements, and terms and conditions. It specifies that bidders should include detailed warranty coverage information, maintenance coverage information, and the maintenance agreement with their bid. It also states that late bids will be returned unopened if the necessary information is provided on the container. The document mentions the County's right to reject bids, waive informalities, and award the contract to the lowest responsive and responsible bidder. It prohibits bidders from supplying materials or labor to the contractor who is awarded the contract after withdrawing their bid. The document also mentions that vendor preference will be given to County and State vendors in tie bids. It warns that tie bids may lead to rejection of bids and investigation for anti-trust violations. The basis for awarding the contract is determined by the lowest net pricing for in-stock inventory, calculated using the "Black Book Official Used Car Market Guide." The document mentions the possibility of negotiation with the lowest responsible bidder if their bid exceeds the available funds. It states that a notice of award will be posted on the County's website and bulletin board. Bidders are provided with information about their remedies in case of protest and are required to certify that they are not currently debarred by the County or the Federal Government. The document also mentions the requirement for foreign corporations transacting business in Virginia to secure a certificate of authority from the State Corporation Commission. It states that the procurement can be used by other public bodies with the consent of the contractor. Bidders are required to submit a completed W-9 form and a copy of their current Certificate of Insurance. The document concludes by stating that bidders acknowledge their understanding and agreement to the contract terms and conditions. Additionally, the document includes a section regarding payment terms. It provides a blank space for bidders to fill in the desired payment terms, such as "net 30" or "other." This indicates that the County is open to negotiating the payment terms with the selected bidder.
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