DOCUMENT

ITB - Caterpillar Replacement Parts & Repair Services 2007

  • YEAR CREATED: 2007
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document provides information about the invoicing, payment, liquidated damages, contaminated materials, inspections and audits, specifications, specified equipment or equivalent, deliveries, and shipping terms related to a bid form for an automotive, Caterpillar diesel repair service contract for various departments in the City of Houston. Regarding invoicing, it states that invoices should be submitted in triplicate, itemized with quantity, part number, description, and applicable discount, following the same order and form as in the City of Houston Purchase Order. It emphasizes that any variations in the invoice will delay payment and that the invoices should also include the name of the department, division, or section to which the merchandise was delivered, and the City of Houston Purchase Order Number. Delivery tickets and packing slips should contain the same information as the invoice, and they must be signed by the receiving employee and show their City employee number. Payment is due thirty days after the City has approved the invoice or accepted the goods. The document also mentions the provision for liquidated damages in case of delays in repairing vehicles. The supplier is liable for delays unless caused by unforeseeable conditions beyond their control. The repair should be completed within five working days for minor repairs and ten working days for major repairs. If the vehicle is not repaired within this time period, the supplier will be liable to pay liquidated damages of $50 per working day. The City reserves the right to have the service performed by another vendor if the vehicle is not repaired within the specified time. The document also addresses the requirement that no contaminated, toxic, hazardous waste products, or heavy metal products should be contained in the deliveries. If any material supplied is found to be contaminated, the supplier is responsible for removing and replacing it at their expense. The City has the option to contract the removal of contaminated material and charge back the supplier for the costs involved. Regarding inspections and audits, the City reserves the right to review all payments made to suppliers and recover any overpayments through audits. Representatives of the City have the right to examine the books of subcontractors and suppliers related to the contract. The City may also perform audits of the supplier's books and records and inspect places where work is undertaken. The document mentions that the specifications provided should be interpreted based on the best commercial practice and the use of material and workmanship of the finest quality. The bidder should be an established supplier of the items bid. It also states that if materials or processes are specified by patent, proprietary name, or manufacturer, the bidder can propose equivalent items, but the burden of proof rests with the bidder to prove their equivalence. Regarding deliveries, the supplier agrees to make deliveries within five working days upon receipt of approved purchase orders. Deliveries should consist of new and unused merchandise, and no charges should be made for packages. If deliveries are not made within the specified time or if the supplies are rejected and not replaced within the specified time, the City reserves the right to terminate the contract. The document concludes by stating that prices should be F.O.B. Destination to the delivery location designated. The supplier retains title and control of all goods until they are delivered and the contract is fulfilled.
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