DOCUMENT

RFQ - Renovations to the Round Hill Aquatic Center

  • YEAR CREATED: 2021
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: RFQ - Requests for Quotes
The document contains information related to the bidding process for a construction project called "Renovation to the Round Hill Pool Aquatic Center" by the County of Loudoun. The document includes various clauses and provisions that outline the rules and regulations for the bidding process. It states that if a bidder makes a clerical mistake in their bid, they may be allowed to withdraw it if they provide evidence of the mistake being unintentional. The bidder must give written notice of their intent to withdraw within two business days of the bid opening and submit the original work papers. The document also mentions subcontractors, stating that bidders should refer to Article 5 of the County of Loudoun General Conditions of the Construction Contract for more information. It states that late bids will be returned unopened if they have the necessary information on the container. The County reserves the right to reject any or all bids, waive informalities, and award the contract to the lowest responsive and responsible bidder. Informalities refer to minor defects or variations in a bid that do not affect the price, quality, quantity, or delivery schedule. The document mentions that no bidder who is allowed to withdraw a bid can supply materials or labor to the awarded contractor or benefit from the project for which the withdrawn bid was submitted. There is a preference for County and State vendors in tie bids, and tie bids may prompt an investigation for anti-trust violations. The contract will be awarded to the lowest responsive and responsible bidder based on the lump sum. If the lowest bidder is from a state other than Virginia and that state allows a resident contractor a preference, a similar preference will be given to the lowest bidder from Virginia. The County reserves the right to negotiate with the lowest bidder if their bid exceeds the available funds. Negotiations may include modifications to the bid price and scope of work. A notice of award will be posted on the County's website. Bidders have the right to protest the competitive process, and the document provides information on the remedies available. Bid security is required for the project, and it should be in the form of a bond or cash equivalent. Non-compliance may result in the rejection of the bid. Alternative forms of security, such as certified checks or personal bonds, may be accepted with the approval of the County Attorney. Bidders must certify that they are not currently debarred by any government entity. Bidders authorized to transact business in Virginia must include their identification number issued by the State Corporation Commission. A completed W-9 form is required with the bid for contract award and payment purposes. Bidders must include a copy of their current Certificate of Insurance with their bid. Overall, the document provides detailed information on the bidding process, rules, and requirements for the construction project.
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