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Document
IFB - Aggregate Products
Year Created: 2025
DOCUMENT
RFQ - Purchase of Traffic Signal Poles
- YEAR CREATED: 2021
- ENTITY TYPE: County
- TYPE OF DOCUMENT: RFQ - Requests for Quotes
- Roads and Streets
The document is a request for quotation (RFQ) for the purchase of traffic signal poles in Loudoun County, Virginia. The document provides various guidelines and requirements for bidders to follow.
Some key points mentioned in the document include:
- Bidders must state the number of calendar days required for delivery, and failure to do so obligates the bidder to complete delivery in fourteen calendar days.
- Bidders are not allowed to include contractual language limiting or eliminating liability for incidental and consequential damages.
- Descriptive literature on each item being offered must be included with the bid, failure to do so may result in the bid being considered unresponsive.
- Bidders must state the warranty period and annual maintenance service cost, and provide detailed warranty coverage information and maintenance coverage information.
- Late bids will be returned unopened if the bid number, opening date, and bidder's return address are shown on the container.
- The County reserves the right to reject all or part of any bid, waive informalities, and award the contract to the lowest responsive and responsible bidder.
- No bidder who is permitted to withdraw a bid shall supply any material or labor to the person or firm to whom the contract is awarded or otherwise benefit from the performance of the project for which the withdrawn bid was submitted.
- Vendor preference will be given to goods, services, or construction sold by County and State vendors in cases of tie bids.
- The lowest responsive and responsible bidder will be awarded the contract based on total cost.
- The County reserves the right to negotiate with the lowest bidder if their bid exceeds the available funds.
- A Notice of Award will be posted on the County's website and bulletin board.
- Bidders have the right to protest the competitive process.
- Bidders must certify that they are not currently debarred by the County or the Federal Government.
- Bidders organized or authorized to transact business in Virginia must include their identification number issued by the State Corporation Commission.
- The procurement may be used by public bodies, agencies, institutions, and localities of other states with the consent of the Contractor.
- Bidders must submit a completed W-9 form with their bid.
- Bidders must include a copy of their current Certificate of Insurance with their bid.
- No legal action can be taken by a vendor or potential vendor until all statutory requirements have been met.
- Bidders must provide their Federal Employer Identification Number (FEIN) on the document.