DOCUMENT

RFQ - Master Renewable Energy Power Purchase Agreement

  • YEAR CREATED: 2023
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: RFQ - Requests for Quotes
The document outlines the responsibilities and requirements for a prime consultant in a contract for a renewable energy power purchase agreement for Loudoun County facilities. The prime consultant is responsible for supervising and directing the work under the contract, including any subconsultants utilized. The consultant is also responsible for the acts and omissions of their subconsultants and employees. The document states that any documents prepared by the consultant in the performance of their obligations under the contract are the exclusive property of the County and must be returned upon completion, termination, or cancellation of the contract. The consultant is not allowed to use these materials for any purpose other than the performance of their obligations without the prior written consent of the County. However, the consultant may retain file copies with the County's consent. The document also clarifies that the consultant will not be liable for damages resulting from the future use of the provided documents for purposes other than the specified project if they are not the firm of record. The document further outlines the submission requirements for the consultant, including the distribution of project correspondence and documents to the County's Project Manager and the submission of a project completion report with project closeout documents. The consultant is also responsible for any costs incurred as a result of errors, acts, or omissions in the performance of their services. The document provides the evaluation criteria that will be used to select the successful offeror, including organizational and staff experience, project experience and financial capabilities, quality assurance/quality control, understanding of the contract, compliance with terms and conditions, overall quality and completeness of the proposal, and cost of services. The County Proposal Analysis Group (PAG) will review and evaluate each proposal and may conduct interviews with the top-ranked offerors. Negotiations and a Best and Final Offer(s) (BAFO) may be requested, and the PAG will make a recommendation for the contract award. The document also includes the proposal submission format, which includes signature pages, proof of authority to transact business form, W-9 and insurance certificate, addenda issued by the County, "How did you Hear" form, Virginia Class A Contractor License, joint venture agreement (if applicable), table of contents, letter of submittal, statement of qualifications, and an organizational chart. The statement of qualifications should include a description of organizational and staff experience, as well as resumes of proposed staff, consultants, and subcontractors.
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