DOCUMENT

RFP - Grants Management System

  • YEAR CREATED: 2022
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document is an addendum to a Request for Proposal (RFP) for a Grant Management System. It provides answers to various questions related to the requirements and expectations of the County regarding the system. Some key points from the document include: - The County wants the system to support standardized processes and forms as much as possible, with any variations emerging from the vendor's configuration process. - External reviewers/panels should have visibility and interaction to offer expert opinions and validation on the application pool. - The County wants to track sub-awards and re-grants. - The County does not currently use another formal system to manage grants. - The system will support management of all six grant programs. - The County has a limited set of standard reports relating to Grants Management and expects the vendor to offer canned reports. - The County currently uses PowerBI for analytics and expects the vendor solution to offer reporting and data export capabilities. - The County is not able to provide an estimate of the number of automated email communications or documents/templates that will need to be generated in the system. - The County has internal resources to assist with the integration of the system with Oracle. - The required integration is with Oracle. - The County currently licenses both DocuSign and Adobe Sign for electronic signatures. - The timeline for review, scoring, and vendor selection is dependent on the number of proposals received. - The vendor is expected to be onsite for the Kickoff Meeting and training sessions. - The County is exempt from sales tax and can provide an exemption certificate if necessary. - The County requires SOC-II level compliance for data security. - The County requires a Single Sign-On solution compliant with Security Assertion Markup Language (SAML). - The intent of the RFP is for the offeror to provide the required support for the stated scope of services. - The system will support interaction with the Grants.gov application web service. - The system will automatically push content from online forms to Oracle. - The County intends to analyze the feasibility of migrating portions of existing grant information to the new system.
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