Job

Procurement Specialist

  • Company: City of Altamonte Springs
  • Location: Altamonte Springs, Florida 32701 United States
  • Salary: $45,704 to $52,560
  • Date Posted: July 29, 2025
  • NIGP-CPP Certification: Preferred

Description

Performs advanced technical and professional procurement work and is responsible for all aspects of the procurement cycle, from initiation to contract closeout, for a variety of commodities and for professional, non-professional and construction related services for the City. Establishes and maintains effective communication, both verbal and written, with vendors and City employees.

Employees in this class perform purchasing related work of more than average difficulty requiring reasonable initiative and independent judgment under the supervision of the Chief Procurement Officer.

Tasks/Duties Manage, administer, develop, post, tabulate, and evaluate semi-formal and formal competitive solicitations for general purchases of commodities including professional and non-professional services.

Manage, administer, and develop purchasing contracts, contract amendments, and contract renewals for purchase and non-purchase contracts. Provide guidance to department staff to ensure the timely procurement of goods and services.

Manage the day-to-day operations of the city-wide purchasing card program to include: card management with issuing bank; participate in reviews, and recommended process improvements; review monthly p-card statements for compliance; and provide training to all cardholders.

Review and evaluate, for accuracy requisitions submitted by City user departments; provide technical assistance to user departmental personnel regarding their requirements and available competition methods and other options; and recommend alterations to reduce cost, improve quality, and/or facilitate delivery.

Process requisition as directed by Chief Procurement Officer and execute purchase orders in accordance with Procurement policies and procedures.

Follow up on all purchases and monitor open purchase orders.

Assist the Procurement Division in administering all activities and procedures associated with the acquisition of all City commodities and services.

Manage, analyze, and process single/sole source requests and emergency purchase orders.

Manage and maintain/update the vendor master file for the Finance Department vendors.

Develop reliable suppliers by thorough evaluation of their service and performance.

Monitor performance and actions of suppliers, act as liaison between user department and vendor, and discuss problems related to City’s various procurement transactions.

Corresponds with vendors on all aspects of the business relationship related to procurement transactions.

Develop and prepare purchasing reports (word processing and spreadsheet programs).

Process information into the Purchasing/Inventory application(s).

Maintain purchasing records.

Act as Records Custodian and assure proper retention and annual disposition of procurements in accordance with Florida Sunshine Law.

Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions and regulations.

Knowledge of laws and regulations governing public procurement activities and expenditure of public funds. Completion of the required trainings as specified within the City’s Comprehensive Emergency Management Plan.

In the event of an emergency, all employees are considered essential and may be required to perform duties outside of their normal job description.

Drive to and from various City sites.

Perform additional duties as assigned.

Be available for emergency call-outs.

Requirements

MINIMUM QUALIFICATIONS: Procurement Specialist I: One (1) year of procurement related experience with knowledge in either supplies or services.

Procurement Specialist II: Same as Procurement Specialist I, however, three (3) years of governmental procurement experience and proficiency in the acquisition of supplies and services.

Procurement Specialist III: Same as Procurement Specialist II, however, five (5) years of governmental procurement experience with proficiency in the acquisition of professional and construction related services.

Proficiency in the use of Microsoft Office Suite applications such as Word, Excel, and Outlook in addition to internet searches.

PREFERABLE QUALIFICATIONS: Experience in public and/or governmental procurement.

Associate’s Degree or higher in a Business-related field Experience with Tyler Technologies financial applications and e-Procurement platforms Willingness to adopt AI and emerging technologies.

Application Process

Website http://www.altamonte.org

Contact Info


Name: Procurement Division
Email: fhenao@altamonte.org
Advertisement