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Boost efficiency, transparency, and accuracy in proposal management to improve contract outcomes.
Charting Your Course to Success
From foundational knowledge to advanced leadership skills, NIGP offers a wealth of tools and resources to help you navigate your professional journey and achieve your leadership goals.
Your step-by-step guide to a successful career in public procurement.
Get 20% off by registering 60 days prior to the course start date.
All the tools to help you successfully prepare for certification.
Closes September 30.
NIGP and Sourcewell are dedicated to lifelong learning and professional development for every member.
Start your job search in the field of Public Procurement.
A Network of 18,000+ Professionals working in the field of Public Procurement.
As volunteers serve the Institute, the Institute serves the profession, and the profession serves society.
Each year, NIGP recognizes members who have achieved hallmark status in the eyes of their peers.
Register early—members get 20% off when enrolling 60+ days before courses start.
Boost efficiency, transparency, and accuracy in proposal management to improve contract outcomes.
Charting Your Course to Success
From foundational knowledge to advanced leadership skills, NIGP offers a wealth of tools and resources to help you navigate your professional journey and achieve your leadership goals.
Your step-by-step guide to a successful career in public procurement.
Get 20% off by registering 60 days prior to the course start date.
All the tools to help you successfully prepare for certification.
Closes September 30.
NIGP and Sourcewell are dedicated to lifelong learning and professional development for every member.
Start your job search in the field of Public Procurement.
A Network of 18,000+ Professionals working in the field of Public Procurement.
As volunteers serve the Institute, the Institute serves the profession, and the profession serves society.
Each year, NIGP recognizes members who have achieved hallmark status in the eyes of their peers.
Major Duties:
• Acts as a liaison between City departments and vendors; ensures all best practices are in compliance with mandated requirements.
• Approves price increases provided for in contracts and makes changes as necessary and appropriate.
• Conducts research, evaluates findings, and makes decisions on procurement matters.
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
• Develops and updates policies and procedures for the decentralized contract administration program.
• Randomly audits procurement activities for compliancy.
• Negotiates/Interprets terms and conditions with vendors and/or service providers on contract provisions.
• Obtains price quotes from vendors and compares quotes with the specifications and availability of items.
• Manages the updates and monitors the retention of product information files and purchase order records.
• Ensures purchase orders are entered properly through the computerized system.
• Resolves procurement inquiries and complaints from the public.
• Responsible for compiling and filing mandated annual reports.
• Responsible for maintaining the city’s vendor management system.
• Reviews bid protests and prepares oral or written recommendations.
• Reviews contracts to evaluate overall revisions, price, and past performance of each contract prior to bid or renewal.
• Serves as the city’s asset manager, responsible for inventory management for audit compliancy and proper sale and disposal of items declared surplus by the City Council.
• Manages, evaluates, trains and directs the procurement activity of professional and technical personnel.
• Writes and evaluates specifications and invitations to bid.
• Performs other related duties as assigned.
Knowledge Required by the Position:
• Ability to communicate clearly and in a pleasant manner with the public, elected officials and other City employees.
• Ability to comprehend and make inferences from material written in the English language such as laws, rules, ordinances, regulations, and procedures governing public procurement.
• Ability to enter data or information into a terminal, PC or other keyboard device to prepare purchase orders.
• Ability to express ideas clearly while making oral presentations.
• Ability to make arithmetical computations (multiplication, division, percentage calculations, addition, and subtraction).
• Ability to obtain appropriate commodities in a timely manner.
• Ability to operate a computerized accounting system.
• Ability to organize data and compile clear, concise reports.
• Ability to perform a broad range of supervisory responsibilities over others.
• Ability to produce written documents with clearly organized thoughts using proper sentence construction, punctuation, and grammar.
• Ability to work cooperatively with other City employees and the public.
• Ability to work safely without presenting a direct threat to self or others.
• Excellent written and verbal communication skills; proficient mathematical skills.
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of assigned commodities and services including sources of supply, commodity markets, price trends, grades, and qualities.
• Knowledge of City ordinances, policies, and procedures.
• Knowledge of common business practices relating to the purchase, pricing, terms, shipment, taxes, and payment for commodities and services.
• Knowledge of contract administration principles.
• Knowledge of large-scale purchasing methods and procedures.
• Knowledge of modern office procedures and equipment.
• Knowledge of municipal finance and budget administration.
• Knowledge of supervisory principles and practices.
• Knowledge of technical writing principles.
• Knowledge of Uniform Commercial Code.
• Skill in using a variety of computer programs for administrative functions
Supervisory Controls: The work of this position is performed under the general supervision of the City Treasurer/CFO.
Guidelines: Guidelines include GAAP, GASB and other federal and state regulations governing municipal accounting and financial management; City and departmental safety manuals, policies and procedures.
Complexity: The work consists of managerial duties and requires the application of Job Title: Procurement Manager (continued) basic knowledge of public finance, budgeting and accounting.
Personal Contacts: Contacts are typically with co-workers, elected officials and the general public. Purpose of Contacts: Contacts typically occur to give and exchange information and provide services.
Physical Demands: This work is performed indoors in an office setting and involves occasional light lifting.
Work Environment: This work is performed indoors in an office setting.
Supervisory and Management Responsibility: The position supervises the Procurement Coordinator and Procurement Specialist..
Minimum Qualifications:
The City of Stockbridge, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City has the right to revise this position description at any time and does not represent in any way a contract of employment.
How to Apply: Apply: https://secure.entertimeonline.com/ta/6111842.careers?CareersSearch and complete an online application indicating the position you are applying for and submit. Position is open until filled.