Job

Senior Purchasing Specialist

  • Company: City of Thousand Oaks
  • Location: Thousand Oaks, California
  • Salary:
  • Date Posted: August 25, 2025

Description

Primary responsibilities:

Receives, examines, analyzes, and processes purchase requisitions and purchase orders according to City and department policies and procedures; ensures that information is correct and documentation is complete; corrects errors as necessary Reviews formal solicitations such as bids and requests for proposals/qualifications (RFP/Q) and posts formal solicitations on City’s procurement portal Reviews and facilitates informal solicitations for departments Trains City staff on purchasing policies and processes Oversees the maintenance of solicitation records, commodity/sub-commodity lists, and other purchasing and inventory files Negotiates, manages, and monitors Citywide contracts Oversees the maintenance and validation of vendor account information Oversees the City’s purchasing card (Cal-Card) program Oversees the City’s centralized cellphone and smart device program Oversees the transfer of disposal of surplus property Resolves inquiries and concerns from employees, vendors, and the public Generates a variety of financial reports for Accounting and Budget staff

Requirements

The ideal candidate should possess: A minimum of three years of progressively responsible experience purchasing supplies, materials, parts, services and equipment College-level coursework (at least 15 semester units) in business administration, public administration, accounting, or related field Excellent customer service, communication, and interpersonal skills Knowledge of financial software systems and electronic procurement systems (such as CentralSquare Naviline and OpenGov Procurement) Knowledge of the practices and methods of public agency purchasing, including competitive bidding procedures following City, State, and Federal guidelines Demonstrated ability to effectively solve problems; ability to think creatively and independently Certifications/training in public procurement workshops and courses Experience in conducting market research and data analysis Detail-oriented and excellent organizational and multi-tasking skills Ability to interpret, explain, and enforce departmental policies and procedures Ability to interpret, explain, and analyze contract and solicitation documents Ability to maintain discretion and keep information confidential Ability to communicate clearly and concisely, both orally and in writing Establish and maintain effective working relationships with those contacted in the course of work Ability to embrace change and aptitude for identifying and developing process improvement procedures Ability to interact collaboratively with all levels of the organization A valid Class C California driver’s license

Application Process

For the full job description and to apply, please go to: https://www.calopps.org/thousand-oaks/job-20654368

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