Job

PROCUREMENT AND CONTRACTS COORDINATOR

  • Company: Skagit Transit
  • Location: Burlington, Washington 98233
  • Salary: $88,834 to $114,659
  • Date Posted: August 4, 2025

Description

JOB SUMMARY:

Manages the Agency’s Procurement Program; performs professional level procurement and special project activities ranging from concept to completion to ensure timely, cost efficient and legally compliant goods and services. Responsibilities including preparing competitive solicitation documents for long-term agreements and/or purchases, and in coordinating committees to evaluate and provide input on specifications, bid evaluations, and contract awards. Provides guidance to Agency management and employees regarding procurement and contracting policies and procedures.

 

JOB DUTIES/RESPONSIBILITIES:

·       Plan, prepare and manage the development of the Agency’s Procurement Program; develop, identify, recommend and implement policies and procedures for procurement purposes; ensure program is in compliance with State and Federal rules and regulations

·       Develop and implement procurement project activities from concept to completion; prepare and distribute requests for proposal, invitations to bid and other solicitation documents related to the purchase of supplies, equipment and professional services

·       Facilitate the development of written specifications for equipment and scope of work for services required to meet the Agency’s needs

·       Review draft proposals and specifications submitted by Agency staff for content, clarity and potential problems; assist staff in selecting the type of procurement and creating the evaluation criterial for the procurement

·       Prepare regular reports on procurement activities, contract statuses, and budget utilization for management review

·       Monitor contract performance, including timelines, deliverables, and budget adherence. Coordinate with stakeholders to resolve any contract-related issues

·       Assist in budget planning and tracking related to procurement and contracts.

·       Serve as consultant to other departments in procurement of services and materials including investigating markets, researching scope and specifications, contract development and administration

·       Schedule, coordinate and facilitate meetings related to procurement; conduct pre-proposal and pre-bid conferences and public bid openings; assemble data and preliminary information for terms and pricing; conducts price analyses as required; coordinate and facilitate the bid/proposal evaluation process

·       Facilitate training of staff and the implementation of purchasing policies and procedures

·       Maintain appropriate records and files to document procurement activities and purchases

·       Drive a culture of continuous improvement and procurement spend management through best practice sharing, vocal advocacy, and visible hands-on leadership.  

·       Provide guidance and direction to the Capital Projects Manager to create and establish policy and procedure for oversight of large capital projects

·       Serve as one of the Purchase Card managers for the agency.  Provide oversight and direction for Program along with Finance Director and accounting manager. 

·       Manage compliance, consistent interpretation and application of all current and applicable state and federal laws, agency policies and procedures, rules, and regulations

·       Perform other duties as assigned

Requirements

MINIMUM QUALIFICATIONS:

Any equivalent combination of education and experience that provide the knowledge, skills and abilities required to successfully perform the job. A typical way to meet this requirement would be:

·       Bachelor’s degree in business administration or closely related field

·       5 years of increasing responsibility in the purchasing field

·       Procurement experience in a public sector environment is preferred

·       Strong understanding of procurement practices, contract law, and negotiation techniques

·       Completion of the Federal Transit Administration’s Orientation to Transit Procurement course within one year of employment

·       Excellent organizational skills with the ability to prioritize tasks and meet deadlines

 

KNOWLEDGE, SKILLS AND ABILITIES:

·       Principles, methods, procedures and practices of public procurement

·       Applicable Federal, State, and Local laws, rules, and regulations, particularly those related to purchasing, procurement, and grants

·       Competitive bidding procedures

·       Public sector liability issues

·       Conflict resolution techniques and contract negotiation administration principles and practices

·       Analyze, interpret and administer contracts, technical specifications and governmental regulations

·       Manage projects and facilitate meetings

·       Organize and maintain record keeping system

·       Operate a computer using word processing, spreadsheet, database, e-mail and calendar software

·       Prioritize and handle multiple projects and tasks simultaneously

·       Maintain confidentiality of sensitive data and information

·       Communicate effectively and professionally, both orally and in writing, with employees at all levels of the organization, customers, vendors and contractors

·       Relate effectively to individuals of various cultural, ethnic and social-economic backgrounds as well as individuals with special needs

·       Demonstrate strong internal and external customer service skills in order to meet the Agency’s expectations

·       Purchase materials, equipment, supplies and service in a cost effective manner

·       Prepare accurate and timely records and reports

·       Process financial information in accordance with Federal and State regulations and Agency policies

·       Operate various types of office equipment such as telephone system, copier, fax and scanner

·       May be required to serve as a designated emergency responder during disasters and/or emergencies

·       Communicate courteously, effectively, and professionally, both orally and in writing, with employees at all levels of the organization, customers, vendors, and contractors

 

 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential functions require sitting approximately 90 percent of the time, with balance of time spent traveling to various locations within Skagit Transit office building, climbing stairs, stooping, reaching, bending, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, repetitive motions and carrying up to 20 pounds. Exerting up to 20 pounds of force occasionally and moving up to 10 pounds of force frequently.

 

WORK ENVIRONMENT:

Duties performed while sitting at a desk or computer terminal, with some standing and walking within the office area. Subject to noise from office machines. Duties may involve some travel to other locations to conduct work. May be required to work outside normal schedule on occasion.

Application Process

TO APPLY:

Submit application packet. An application packet is available online at www.skagittransit.org/careers or in person at 600 County Shop Lane, Burlington, WA 98233.

Please read application packet thoroughly and fill out packet completely. Incomplete packets will not be considered. Recruitment open until closed Skagit Transit is an Equal Opportunity Employer and Drug Free Business

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