BID - OEM Auto Parts 2016

The document is an invitation for bids for a contract to supply parts to Chesterfield County. The contractor is required to provide insurance coverage and evidence of insurance for any subcontractors. The county is looking to buy back obsolete or overstocked parts at either the original purchase price or the current price schedule. The contract will be awarded to multiple contractors representing various manufacturers of parts, and the county reserves the right to award bids based on the pricing of the initial term or any combination of initial and renewal terms. Bidders must provide references and meet certain qualifications to be considered for the award. The pricing structure will be based on the manufacturer's price list, and bidders must submit a copy of the current price list with their bid. The successful contractor must provide copies of the price list and any revisions during the term of the contract. The county will conduct periodic audits of the contract and pricing. The proposal must include all OEM parts and specify the manufacturer being offered and the price list and percentage for each year of the contract. The continuation of the contract beyond the fiscal year is subject to approval and appropriation by the county board of supervisors. The terms and signature sheet must be signed for the bid to be considered, and if a discount is offered, a minimum of fifteen days must be allowed for payment. The bid price must include freight, delivery costs, and incidental charges. The bidder must certify that the bid is not the result of collusion or fraud and that they are authorized to sign the bid. If a bidder does not wish to submit a bid, they must acknowledge with a "NO BID" statement.