Evaluation Summary 170204-PH RFP for Agenda Mgmt Software.pdf

The document outlines the process of evaluating proposals for an Agenda Management Software RFP. Initially, 7 proposals were received, with Hyland Software and JCG Technologies being eliminated due to low scores on the Functional Requirements Matrix. Novusolutions withdrew, leaving Carahsoft Technology Corp, Granicus, Prime Government Solutions, and Provox Systems as finalists. After demonstrations, Carahsoft Technology Corp and Provox Systems were eliminated, leading to Prime Government Solutions and Granicus as the final two. Prime Government Solutions was chosen due to their tailored proposal, extensive experience, and efforts to meet the City's needs, while Granicus fell short in addressing customizations and providing necessary information. The committee recommended negotiations with Prime Government Solutions on certain elements before finalizing the award.