1309 - Electronic Signature Policy (2021).pdf

The document outlines the County's policy on electronic and facsimile signatures, emphasizing the encouragement of electronic signatures in both internal and external activities where operationally feasible. It specifies the application of the policy to written agreements with non-County parties, responsibilities, security control requirements, storage of electronically signed documents, and definitions of signature types. The policy requires unique, verifiable, and under sole control electronic signatures linked to the document data. It also addresses the storage and archiving of electronically signed documents in compliance with County retention policies. The document provides examples of common document types and whether the use of electronic signatures is acceptable for each type, along with specific notes and recommendations for implementation.