Procurement Cards City of Topeka.pdf

The document provides detailed guidelines and procedures for using the City of Topeka Purchasing Card (P-Card) for transactions under $2,000. It focuses on obtaining fair prices, retaining transaction documentation, classifying transactions, and ensuring compliance with federal guidelines. The manual covers various transaction methods, tax exemption, shipping, returns, dispute resolution, statement approval, administration responsibilities, and lost/stolen card procedures. It also includes revenue handling definitions, guidelines for using city funds for food/beverages, and changing cardholder information. The document emphasizes accountability, proper reconciliation, and policy adherence for efficient and ethical P-Card use.