603-A-E-Signature-Procedure.pdf

The document outlines the Electronic Signature Procedure for Washington County employees. It establishes procedures for the use of electronic signatures that are legally binding on the County. Definitions of terms like Certificate Authority, Digital Signature, Electronic Signature, Proof of Signing, Public Key Infrastructure, Service Provider, and Trusted Service Provider are provided. The authority for electronic signatures must comply with the U.S. Electronic Signatures in Global and National Commerce Act of 2000 and the Uniform Electronic Transactions Act adopted by Oregon. County employees are required to use Trusted Service Providers approved by Support Services/Information Technology. Digital signatures must follow encryption standards and be issued by a Certificate Authority or Trusted Service Provider. The document also covers record retention policies, access to documents and data, monitoring for legal changes, employee feedback procedures, and compliance responsibilities of Information Technology Services.