Proposal Kick Off Meeting Agenda.docx

The document outlines the agenda for a proposal kick-off meeting scheduled for August 2, 2016, at Union Station, Cascade Room. The meeting is for RFP No. RTA/RP 0078-16 regarding Sharepoint Migration Planning Office 365 Consulting Services. The attendees include a facilitator and an evaluation team panel. The roles and responsibilities of an evaluation panel member are discussed, emphasizing setting aside personal preferences, maintaining confidentiality, and being present for critical meetings. Grounds for dismissal of a panel member are outlined, such as absence during evaluation or not reading proposals beforehand. The roles and responsibilities of the RFP facilitator, a Senior Contracts Specialist, are detailed, including facilitating meetings, scheduling, conducting reference checks, and managing evaluation scores. The document also mentions an evaluator's memo, collecting signed confidentiality forms, and distributing proposals.