SOLE SOURCE JUSTIFICATION FORM.doc

The document outlines the procedures and requirements for justifying and obtaining approval for sole source procurement. It states that sole source procurement should only be used when there is clear evidence that there is only one source for the required goods or services. The requesting department must provide supporting documentation, such as a sole source letter from the vendor or research reports, to the Purchasing Director for approval. The approval for sole source procurement is valid for one year, after which updated documentation is required for re-approval. Failure to justify a sole source procurement properly is considered a violation of the Purchasing Policy and City Code. The document also includes a form where the description of the item or service, reasons for selecting a sole source vendor, steps taken to verify the uniqueness of the goods/services, and the recommendation for the sole source are to be filled out and signed by the requester and the Purchasing Director or designee.