GUIDELINES FOR DEBRIEFING CONFERENCES 2021.docx

The guidelines for debriefing conferences outline the procedures to be followed before and during a debriefing session with bidders who have submitted proposals. Prior to the conference, it is important to ensure that the evaluation was conducted correctly, only timely bidders can request a debriefing, requests must be in writing and received promptly, conferences should be scheduled quickly, and the strengths and weaknesses of the bidder's proposal should be understood. During the conference, only the strengths and weaknesses of the requested bidder should be discussed, with no mention of other bidders' scores or identities. Suggestions for improvement should be provided, the conference should be kept to one hour, and the bidder should be thanked for their participation. Any requests for additional information or copies of other bidders' proposals should be directed to the WSP Public Disclosure Office.