DFA OPSCR.Post Award Vendor Debriefing Template.2019.Draft.docx

The document outlines guidelines for post-award vendor debriefings in the procurement process. It emphasizes the importance of open communication between agencies and vendors to improve relationships and the procurement process. Vendors can request debriefings to receive information about their response, weaknesses, technical ratings, and ranking. Debriefings are meant to be informal meetings and not adversarial hearings. Legal representation is not required but can be present if requested by the vendor. The debriefing request must be made within three business days of the intent to award notice, and the debriefing should occur promptly. Certain information, such as detailed comparisons with other offerors or confidential data, should not be disclosed during debriefings. The document provides a template for a post-award vendor debriefing summary, including details like procurement type, vendor name, weaknesses identified, and the rationale for the award decision. It also includes contact information for further inquiries.