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Document
Evaluation Committee Rules of Conduct
Year Created: 2025
DOCUMENT
POL - Supplier Registration
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides information about supplier registration, local preference, publication notice, ethics, bidding, payment, purchasing organizations, and contact information for the City of Northglenn in Colorado.
Currently, the City does not have a formal supplier registration process, but suppliers can inform the City of their services by mailing or dropping off a business card and line card detailing their goods and services. An online supplier registration is also mentioned as coming soon. However, the only online registration currently available is through www.demandstar.com, which is a fee-based service for both formal and informal bids.
The City of Northglenn does not practice or encourage the use of local preference in bidding or buying goods and services. Formal bid announcements are published once a month in local newspapers and can also be viewed on the City's website or www.demandstar.com.
The City subscribes to the National Institute of Governmental Purchasing Code of Ethics. The procurement function of the City is decentralized, and awards are generally based on best value. Formal bids are used for procurements over $25,000 and can be submitted through various methods, including personal delivery, mail, email attachment, or professional delivery service.
Departments are required to obtain three written quotes for purchases exceeding $5,000, unless there is already a contract in place or the product is a proven single or sole source. Electronic submittals are preferred. Before a product or service is considered single or sole source, a letter on manufacturer or franchise letterhead must be submitted to Purchasing, signed by the President or CEO of the firm or franchise.
Bid results are considered public record, and copies of formal bid summaries are made available after public openings. The City participates in cooperative purchasing through the Multiple Association of Procurement Officials (MAPO), and payment is made every two weeks.
The City of Northglenn is associated with various purchasing organizations and cooperates with other government entities in purchasing-related activities. For more information or clarification on bidding procedures, the contact person is Bruce Hartmetz, the Procurement and Technology Coordinator for the City of Northglenn.