DOCUMENT

IFB - Reprographic Services 2013

  • YEAR CREATED: 2013
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document is an Invitation for Bid (IFB) for reprographic services. The document outlines the delivery and pricing information for the services. The maximum turnaround time for standard delivery orders is 72 hours, and rush delivery can be requested with a 24-hour turnaround time. The request for delivery is defined as the time when the County calls in the request or when an electronic order is submitted. Complete delivery is when all recipients have received their copies and the originals have been returned. Delivery fees within the service area (Loudoun and Fairfax Counties) are included in the unit costs, but fees for delivery outside the service area will be billed at cost. The document also includes the contract terms and conditions. The services performed by the contractor are subject to the approval of the Director of the Department of Transportation and Capital Infrastructure. Any changes to the contract must be approved in writing by the Purchasing Agent and the Contractor. The initial contract period is from May 1, 2013, to April 30, 2014, with the possibility of renewal for up to three additional one-year periods. Prices or rates are guaranteed for a minimum of twelve months, and any increase after the initial term or renewal term is limited to the prior year's increase in the Consumer Price Index or three percent, whichever is less. The contractor must give immediate notice of any foreseen delays and keep the County informed of the status of the services. Failure to deliver or meet specifications may result in the County purchasing services elsewhere and charging the full increase in cost to the contractor. Additionally, the document includes requirements for Material Safety Data Sheets, business licensing, payment of taxes, and insurance coverage for the contractor and subcontractors. The contractor is responsible for any liability or damage that may arise by virtue of any statute or law in force within the Commonwealth of Virginia.
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